Terms and Conditions

Please read these terms and conditions carefully before using this site or attending a ROAM ATHLETICS session, workshop or ESCAPE.

Introduction

Escapes, workshops, yoga and exercise classes are supplied by ROAM ATHLETICS LTD (whose registered office is at 4 St Mary’s Place, East St, Farnham GU9 7SU, and whose registered company number is 12666228), subject to the following express Terms.
In these Terms, “we”/”us”/”our” means ROAM ATHLETICS LTD, and “you”/”your”/”yours” means you, the customer.

These Terms together with our booking confirmation (which may be oral or written) constitute the contract (“the Contract”) between us for the supply of services to you. The Contract shall not be varied in any way whatsoever unless agreed in advance in writing between the parties.

Booking and Payment

Class availability changes dynamically as and when bookings are made or cancelled by clients.

It is your responsibility to ensure that you have made your booking and payment correctly.

Successful booking will be confirmed by ROAM ATHLETICS LTD by way of email or message.

Method of Payment

You can pay for your workshop, escape, personal training, class or classes by bank transfer or cash. Please note that the price paid by you for your workshop, escape, personal training, class or classes is non-refundable unless you cancel your booking 24 hours or more before the time and date of the class. For Personal training, 24 hours notice is needed to cancel sessions. All prices are final and sessions are non-refundable. All purchases or bookings are non-transferable.

Unused Bookings

In the event that you do not attend the class or classes you have booked, and you do not notify us 24 hours or more before such class or classes of your non-attendance, you shall not be entitled to a refund. 24 hours notice is needed to cancel classes and Personal Training sessions.

Changing Your Bookings

You may change the date and time of your booking at any time without charge, so long as you do so 24 hours or more before the date and time of the class you have booked. To change a booking, please do so online, call or email us. There is no additional charge for this service.

Changes are subject to availability of classes, and we cannot guarantee availability at any time, particularly if a change is made at short notice.

Cancelling your Bookings

You may cancel your booking at any time without charge so long as you do so 24 hours or more before the date and time of the session you have booked. 24 hours notice is needed to cancel Personal Training sessions.

To cancel a booking, please contact us by email or direct message. There is no additional charge for this service.

Cancellations and Refunds

If you cancel over 24 hours before the class starts then your booking will be automatically credited back to you. Once inside 24 hours, if we are able to fill your space then we will consider crediting this booking. You are responsible for checking the details of your booking at each stage of the booking and payment process. Email hello@roamathletics.com, and we will be happy to advise you further.

If we cancel your Booking

In the event that we cancel a class or classes that you have booked, we will contact you by e-mail or telephone and offer you the choice of:

• having the class refunded; or
• being transferred to a class at an alternative date and time.

Clients with Special Needs

If you have special needs, we ask that you advise us of your requirements by email before you make a booking online. You can help us ensure we will be able to meet your needs by contacting us at least 48 hours in advance of the date and time of the first class you wish to book.

It is your sole responsibility to check with your doctor or medical practitioner about your suitability for our classes and to obtain his/her written consent where necessary. While we take every care to ensure safe practise, there are inherent risks in any exercise programme and we accept no liability whatsoever for any injury or illness you incur through taking our classes (except as a result of our negligence) or by your failure to notify us of any existing health problems or special needs.

Arriving on Time

Please ensure you arrive on time for your class. The pre-class warm-up is designed to help with the avoidance of injury. If you are more than 5 minutes late, the trainer has the right to refuse you entry into the class and you will forfeit your credit. If you are more than 5 minutes late, we are not allowed to let you into class on the grounds of Health & Safety and you will forfeit your credit.

Note: Wait-list clients sometimes show up in the hope of getting a late space in class. If you are 10 minutes or more late then we will give your space to any waiting clients.

Children

If you are aged 16 or under, you are unable to attend ROAM ATHLETICS sessions.

Bookings Liability

A binding contract is not formed until we accept your offer to make a booking for a class or block of sessions. An offer will be deemed to have been accepted by us once you are in receipt of a booking confirmation from us.

Prices are subject to change at any time by us before we accept your booking.

All classes are offered by us subject to availability.

Notwithstanding the foregoing, in the event of a genuine error or inaccuracy, we reserve the right to cancel all confirmed class bookings. In the event or such cancellation our only liability to you shall be to refund the price paid by you for your class booking, or to transfer you to a class at an alternative date and time, whichever you prefer.

Service

The management reserves the right to refuse service.

Fitness and Health

By attending a session you are agreeing to these Terms and Conditions. Customers booking a session hereby confirm that they have no health problems (including without limitation cardiac irregularities; spinal, bone, joint, tendon or ligament injuries; spells of dizziness; asthma (or other breathing difficulty); diabetes, epilepsy or any allergy) which may affect their participation in any sessions.

It is the customers sole responsibility to notify ROAM ATHLETICS before attending any session of any circumstances affecting their health which may be exacerbated through continued attendance and/or which may have arisen or worsened since their last session (if any).

Customers / clients are advised not to undertake strenuous physical activity without first seeking medical advice if they have concerns over their physical condition and well being. Members with low/high blood pressure and/or cardiac irregularities should not attend class. If there is any doubt, the Member should consult his doctor.

ROAM ATHLETICS LTD reserves the right to refuse access to any client if, in its absolute discretion, it considers that the health of the individual concerned may be endangered by the services we provide.

Clients are required to follow the instructions of the instructor at all times.

Media

Permission for Capture and Use

Media is defined as photography, video, written or verbal testimonial, or any other form of capturing likeness. Clients grant to ROAM ATHLETICS LTD the absolute and irrevocable right and unrestricted permission concerning any captured media that is taken or may be taken of me or in which I may be included with others, to use, reuse, publish, and republish in whole or in part, individually or in connection with other material, in any and all publishing platforms now or hereafter known, including the Internet, social media and for any purpose whatsoever, specifically including illustration, promotion, art, editorial, advertising, and trade, without restriction as to alteration.

Limitation of Liability

The Company cannot be held responsible for any particular session, instructor and/or item of equipment not being available for whatever reason. The Company reserves the right to make alterations to the sessions, instructors and/or equipment, as well as to those ancillary facilities, provided to clients, without notice and in its absolute discretion and the Company will not be liable for any loss occasioned by such alterations except insofar as such loss is by law incapable of exclusion.

It is the clients responsibility to ensure that he is capable of undergoing a routine of exercises provided by any programme which he follows or class which he attends. Clients accept the risk of injury from performing exercises and using specialist equipment and are advised to consult their doctor prior to beginning any session. Advice provided by our instructors at no time constitutes medical advice in substitute for advice provided by a medical professional.

The Company accepts no liability for loss or damage to property of clients or for injury to clients on the location of a session indoor or outdoor except insofar as such loss, damage or injury is by law incapable of exclusion.

In consideration of their participation in the activities and programmes of the Company and the use of facilities and equipment owned and/or under the control of the Company the client hereby waives and releases the Company from any and all responsibility or liability for injuries or damages resulting from their participation in any of the Company’s activities or use of the Company’s equipment or facilities save in respect of death or personal injury caused by the negligent act or omission of the Company.

Personal Belongings

Personal belongings are brought to sessions at the clients own risk and the Company does not accept liability for any loss or damage whatsoever to such items.

Safety and Hygiene

In the interests of safety and hygiene, no crockery, glass or food are permitted at the location of a session. Clients must ensure their personal hygiene. Clients will not attend sessions if ill.

COVID-19

You hereby agree to adhere to government guidelines in regards to the COVID-19 pandemic. You will not attend sessions if you have cold or flu like symptoms. You agree to tell your trainer or email hello@roamathletics.com as soon as possible if you have attended a session within two weeks before you develop any symptoms.

Do not attend sessions if you have had contact with anyone diagnosed as having the Coronavirus. Tell your trainer or email hello@roamathletics.com as soon as possible.

You confirm that you practice good hygiene habits. You confirm you will wash your hands before and after sessions. Please use your own equipment when possible. You are responsible for ensuring social distancing at all times during ROAM ATHLETICS sessions. You are responsible for brining hand sanitiser and/or anti bacterial wipes for equipment/mats.

Force Majeure

We shall not be liable to you or deemed to be in breach of these Terms by reason of any delay in performing or any failure to perform any of our obligations in relation to these Terms, if the delay or failure was due to any cause beyond our reasonable control, including, but not limited to, Acts of God, explosion, flood, tempest, fire or accident, war or threat of war, riot, sabotage, insurrection, civil disturbance, restrictions, pandemics, regulations, by-laws, prohibitions or measures of any kind on the part of any government, parliamentary, or local authority, strikes, lockouts or other industrial action or trade disputes (whether involving our employees or those of any third party), I.T. viruses, difficulties in obtaining raw materials, labour, fuel, parts or machinery, power failure or breakdown in machinery.

Waiver

No delay or failure by either party to exercise any of its powers, rights or remedies under these Terms will operate as a waiver of them, nor will any single or partial exercise of any such powers, rights or remedies preclude any other or further exercise of them. Any waiver to be effective must be in writing.

Severability

If any part of these Terms is found by a court of competent jurisdiction or other competent authority to be invalid, unlawful or unenforceable then such part will be severed from these Terms, the remainder of which will continue to be valid and enforceable to the fullest extent permitted by law.

Entire Agreement

These Terms together with our order confirmation constitute the entire agreement between the parties and shall have effect to the exclusion of any other memorandum, agreement, or understanding of any kind, whether oral or written, between the parties hereto and touching and concerning their subject matter.

Governing Law and Jurisdiction

These Terms shall be governed by and construed in accordance with English law and the parties hereby agree to submit to the exclusive jurisdiction of the English courts.

Terms of website use

This terms of use (together with the documents referred to in it) tells you the terms of use on which you may make use of our website www.roamathletics.com (our site). Use of our site includes accessing, browsing, or registering to use our site.

Please read these terms of use carefully before you start to use our site, as these will apply to your use of our site. We recommend that you print a copy of this for future reference.

By using our site, you confirm that you accept these terms of use and that you agree to comply with them.
If you do not agree to these terms of use, you must not use our site.

Other applicable terms

These terms of use refer to the following additional terms, which also apply to your use of our site:

Our Privacy Policy, which sets out the terms on which we process any personal data we collect from you, or that you provide to us. By using our site, you consent to such processing and you warrant that all data provided by you is accurate. Our Acceptable Use Policy, which sets out the permitted uses and prohibited uses of our site. When using our site, you must comply with this Acceptable Use Policy.

Our Cookie Policy, which sets out information about the cookies on our site.

Information about us

www.roamathletics.com is a site operated by ROAM ATHLETICS LTD (“We”). We are registered in England under company number 12666228 and have our registered office at 4 St Mary’s Place, East St, Farnham GU9 7SU.
We are a limited company.

Changes to these terms

We may revise these terms of use at any time by amending this page. Please check this page from time to time to take notice of any changes we made, as they are binding on you.

Changes to our site

We may update our site from time to time, and may change the content at any time. However, please note that any of the content on our site may be out of date at any given time, and we are under no obligation to update it.

We do not guarantee that our site, or any content on it, will be free from errors or omissions.

Accessing our site

Our site is made available free of charge.

We do not guarantee that our site, or any content on it, will always be available or be uninterrupted. Access to our site is permitted on a temporary basis.

We may suspend, withdraw, discontinue or change all or any part of our site without notice. We will not be liable to you if for any reason our site is unavailable at any time or for any period.

You are responsible for making all arrangements necessary for you to have access to our site.

You are also responsible for ensuring that all persons who access our site through your internet connection are aware of these terms of use and other applicable terms and conditions and that they comply with them.

Intellectual property rights

We are the owner or the licensee of all intellectual property rights in our site, and in the material published on it. Those works are protected by copyright and intellectual property laws and treaties around the world. All such rights are reserved.

You must not use any part of the content on our site for commercial purposes without obtaining a licence to do so from us or our licensors.

If you print off, copy or download any part of our site in breach of these terms of use, your right to use our site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.

No reliance on information

The content on our site is provided for general information only. Although we make reasonable efforts to update the information on our site, we make no representations, warranties or guarantees, whether express or implied, that the content on our site is accurate, complete or up-to-date.

Limitation of our liability

Nothing in these terms of use excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by English law.

To the extent permitted by law, we exclude all conditions, warranties, representations or other terms which may apply to our site or any content on it, whether express or implied.

We will not be liable to any user for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:

• Use of, or inability to use, our site; or
• Use of or reliance on any content displayed on our site.

If you are a business user, please note that in particular, we will not be liable for:

• Loss of profits, sales, business, or revenue;
• Business interruption;
• Loss of anticipated savings;
• Loss of business opportunity, goodwill or reputation; or
• Any indirect or consequential loss or damage.

If you are a consumer user, please note that we only provide our site for domestic and private use. You agree not to use our site for any commercial or business purposes, and we have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.

We will not be liable for any loss or damage caused by a virus, distributed denial-of-service attack, or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our site or to your downloading of any content on it, or on any website linked to it.

We assume no responsibility for the content of websites linked on our site. Such links should not be interpreted as endorsement by us of those linked websites. We will not be liable for any loss or damage that may arise from your use of them.

Viruses

We do not guarantee that our site will be secure or free from bugs or viruses.

You are responsible for configuring your information technology, computer programmes and platform in order to access our site. You should use your own virus protection software.

You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our site, the server on which our site is stored or any server, computer or database connected to our site. You must not attack our site via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our site will cease immediately.

Linking to our site

• You may link to our home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it.
• You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.
• You must not establish a link to our site in any website that is not owned by you.
• Our site must not be framed on any other site, nor may you create a link to any part of our site other than the home page.
• We reserve the right to withdraw linking permission without notice.
• The website in which you are linking must comply in all respects with the content standards set out in our Acceptable Use Policy.
• If you wish to make any use of content on our site other than that set out above, please contact hello@roamathletics.com

Third party links and resources in our site

Where our site contains links to other sites and resources provided by third parties, these links are provided for your information only.
We have no control over the contents of those sites or resources.

Applicable law

If you are a consumer, please note that these terms of use, its subject matter and its formation, are governed by English law. You and we both agree that the courts of England and Wales will have non-exclusive jurisdiction. However, if you are a resident of Northern Ireland you may also bring proceedings in Northern Ireland, and if you are resident of Scotland, you may also bring proceedings in Scotland.

If you are a business, these terms of use, its subject matter and its formation (and any non-contractual disputes or claims) are governed by English law. We both agree to the exclusive jurisdiction of the courts of England and Wales.

Contact us

To contact us, please email hello@roamathletics.com